GBSport | Webinar Training
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TRAINING IN THE COMFORT OF YOUR OWN HOME

Our webinar workshops are the perfect way to improve your club governance and management skills from the comfort of your own home.

 

Each two hour workshop is broadcast live from the GBSport studio – all you need to do is sign in when prompted and watch/ask questions using any web browser.

 

The current topics covered are listed below – scroll down to browse through the workshop syllabus and to get a full description of each workshop

  • Per Webinar

  • £45
    • YOU GET
    • 1 webinar place
    • Seven days email support after webinar

  • 10 Webinar Pass

  • £300
    • YOU GET
    • 10 webinar places for the price of 7
    • Seven days email support after each webinar

IS YOUR CLUB AFFILIATED TO TENNIS SCOTLAND, SCOTTISH ATHLETICS OR WELSH ATHLETICS?

Clubs who are registered to use our CLUBSERVE software via their governing body get ONE FREE PLACE on every webinar throughout the year

Your FREE place can be registered by clicking on the WEBINAR option on the ClubServe Home Page

WEBINAR TOPICS FOR CLUBS

Click on an information icon to find out more about any of the topics or scroll down the page to browse the details

  • Choosing the Right Legal Status For Your Club

    This workshop details why choosing the right legal status is important for the club and for the members and outlines the choices available and when changing status may be appropriate

  • Taxation for Clubs and How to Ensure Your Club is Compliant

    This workshop details how taxation works for sports clubs and how to minimise any tax due from sources such as non-member income and sponsorship

  • How to Effectively Govern A Sports Club

    This workshop details the key aspects to governing a club effectively and includes best practice for choosing the right legal status, committee structure and effective planning

  • Marketing Your Club to Attract And Retain Members

    This workshop details the key aspects to marketing your club successfully, including use of social media, market research and your website, to attract and retain members

  • HOW TO PAY YOUR COACHES AND WORKERS AND AVOID ISSUES WITH THE TAX AUTHORITIES

    This workshop outlines the choices available to a club when paying workers, including the importance of ensuring self-employed workers are genuinely self-employed to avoid demands from HMRC at a later date

  • GDPR - WHAT IT MEANS FOR SPORTS CLUBS

    This workshop outlines the requirements of the GDPR regulations and what sports clubs will need to put in place to satisfy GDPR

  • CASC OR CHARITABLE STATUS – WHAT ALL SPORTS CLUBS SHOULD KNOW

    This workshop outlines the benefits to a sports club of registering as a CASC or as a Charity, including how to use the Gift Aid scheme to significantly increase club income

  • Using ClubServe

    This workshop provides ClubServe users with a practical overview of the system's features and includes tips and hints on how to get the most out of its use at your club

  • Using SportServe

    This workshop provides SportServe users with a practical overview of the system's features and includes tips and hints on how to get the most out of its use for your organisation

SYLLABUS AND LEARNING OUTCOMES FOR WEBINAR TOPICS

Below you will find the detailed content description of what will be covered in each topic, together with a summary of the expected learning outcomes

CHOOSING THE RIGHT LEGAL STATUS FOR YOUR CLUB

The legal status of a sports club has a significant impact as to whether the members are personally liable for a club’s actions and/or debts.

 

Clubs can choose to be unincorporated or incorporated and it is vital that a club considers the choices available and selects the most appropriate status for its circumstances.

 

This two hour interactive workshop details what legal status is and details the five options available to a not for profit sports club, including what is involved in converting the club to a new status.

 

We details the types of club that should consider incorporating, based on their activities and competency in areas such as risk assessment and paying for services.

LEARNING OUTCOMES

On completing the workshop, the delegate will:

  • Have a thorough understanding of what legal status is and why it is fundamentally important in terms of protecting the members from personal liability
  • Know the choices available and have a good working knowledge of the advantages and disadvantages of each status
  • Know which club activities have an impact on the choice of legal status
  • Understand the ongoing legal obligations of each status and the procedures to follow to change status

TAXATION FOR CLUBS AND HOW TO ENSURE YOUR CLUB IS COMPLIANT

It is a little known fact that the majority of not for profit sports clubs are considered to be small businesses by the tax authorities and are therefore required to comply with relevant tax rules and regulations.

 

This two hour interactive workshop details the key legal obligations required of a not for profit club by the tax authorities and explains the taxes that are relevant for a not for profit organisation.

 

In particular, the workshop details why all non-member income for a club is considered taxable, outlines the various schemes available for a club to minimise its potential tax bill, and explains the taxes due when engaging workers.

LEARNING OUTCOMES

On completing the workshop, the delegate will:

  • Have a thorough understanding of the taxes that are applicable to a not for profit organisation
  • Have an appreciation of what is involved if the tax authorities decide to inspect a sports club and know the scope of their power/authority, e.g. their authority to go back up to six years to collect unpaid tax
  • Know how and why income from non-members of the club is taxable and what constitutes a member and non-member
  • Know what tax schemes exist for a club to take advantage of to minimise taxes due on income such as that due on non-member income
  • Have a thorough understanding as to when members of the club can be liable for any unpaid tax due from the club that the club cannot pay

HOW TO EFFECTIVELY GOVERN A SPORTS CLUB

It is very common for a not for profit sports club committee to spend so much time managing the club that they do not pay enough attention to governing it effectively.

 

This two hour interactive workshop explains what governance is and how it differs from management of the club.    It outlines how a well governed club should be structured, covering key aspects such as the constitution, committee structure and the legal status of the club.

 

The workshop provides a step by step guide on how to create a simple strategic plan, supplemented by an annual action plan that is tailored to the identified goals and objectives of the club.

 

We also outline ways in which the club committee can delegate management of the club to ensure that it is able to govern effectively and how the committee can monitor and measure its governance activities.

LEARNING OUTCOMES

On completing the workshop, the delegate will:

  • Have a thorough understanding of the importance of governing effectively and how to ensure it allocates sufficient time to governance
  • Be able to review the current governance of the club and identify those areas of governance that require attention
  • Create and implement a simple strategic and business plan that provides direction and purpose
  • Have a working knowledge of how to delegate management tasks to sub-committees and groups

MARKETING YOUR CLUB TO ATTRACT AND RETAIN MEMBERS

This two hour interactive workshop outlines how a club can plan and implement an effective marketing strategy to retain its existing customers and attract new ones.

 

It explains how to adopt a simple step by step approach which starts by explaining how to ensure the existing members and customers keep coming back, how to find out what customers want, and how to ensure that the club has the right people in place to deliver a quality service and programme.

 

As well as case studies and practical examples, the workshop provides delegates with a wealth of free resources that can be used to professionalise the club’s marketing efforts.

LEARNING OUTCOMES

On completing the workshop, the delegate will:

  • Have a thorough understanding as to what motivates people to join a sports club and how to match services to these needs
  • Have a simple step by step template to use to create a simple marketing plan for the intended target market, with practical examples of the type of content required
  • Have a thorough understanding of the types of ‘first impression’ a customer may have of the club and how to ensure their first experience is a positive one
  • Be able to create and implement a simple plan to outline the customer’s expectations of the club and determine easy ways in which to ensure their expectations are exceeded

HOW TO PAY YOUR COACHES AND WORKERS AND AVOID ISSUES WITH THE TAX AUTHORITIES

An increasing number of sports clubs are paying workers in their club to provide services such as coaching, grounds maintenance, physiotherapy, cleaning, etc. as well as paying their volunteers for their expenses.

 

This two hour interactive workshop details the options available to a club for paying for services, outlines the advantages and disadvantages of each, and provides recommendations on the option best suited to each of the typical paid roles within a club.

 

We pay particular focus on self-employment, a popular option for many clubs but one which requires a club to be able to prove that their working relationship qualifies as self-employment, rather than employment.

 

It also highlights the importance of choosing the right option in terms of paperwork – the tax authorities can and do scrutinise sports clubs who pay for services and there are potential significant penalties for clubs and their committee members if mistakes are made.

LEARNING OUTCOMES

On completing the workshop, the delegate will:

  • Have a detailed understanding of the options available to a club for paying a worker for services
  • Have a good understanding of the club’s legal obligations for each option and how it may impact on the club’s legal status
  • Be able to choose the appropriate option for their club and worker role
  • Know what paperwork is required and when for each of the detailed options
  • Have a good understanding of the ongoing monitoring required for each of the detailed options

GDPR – WHAT IT MEANS FOR SPORTS CLUBS

The General Data Protection Regulation (GDPR) is European Parliament legislation that was adopted by all European Union countries in April 2016.

 

It provides significant additional obligations on processors of personal data to the existing Data Protection Act and introduces new regulations and penalties.

 

All organisations that process personal data (including sports clubs) will be required by law to comply with GDPR by the 25th May 2018 when it becomes enforceable.

 

This two hour interactive workshop details how GDPR will affect sports clubs and the steps needed to ensure a club is fully compliant with the new regulations.

 

It will specifically look at the common issues clubs will encounter when complying with GDPR, including membership forms, sending out newsletters and marketing, processing sensitive data, processing medical information, group membership consent, competition entry forms, transferring data to and from your coaching team, and photographic consent for group events.

 

The workshop will provide an ACTION PLAN and useful checklist for clubs to use and will explain in practical terms the permissions and documentation needed to comply with the regulation.

 

The session will include the opportunity to ask questions and to access our dedicated GDPR helpline for seven days after the workshop at no additional charge.

LEARNING OUTCOMES

On completing the workshop, the delegate will:

  • Have a thorough understanding of the requirements of GDPR for a sports club processing personal data
  • Be able to review their club’s use of personal data and be able to identify the administration required for compliance
  • Be able to implement the changes needed and establish the documentation needed to demonstrate compliance
  • Be able to establish/update a data protection policy for the club that complies with GDPR

CASC OR CHARITABLE STATUS – WHAT ALL SPORTS CLUBS SHOULD KNOW

The majority of not for profit sports clubs could benefit significantly by becoming either a CASC (Community Amateur Sports Club) or a charity.

 

This two hour interactive workshop outlines the advantages and disadvantages of each of these schemes and provides examples of clubs that are currently benefitting.

 

In particular, the workshop details how either of these schemes enables a club to protect its non-member income and rental income from tax, benefit from rate relief, and how a club can significantly boost its income through use of the gift aid scheme.

LEARNING OUTCOMES

On completing the workshop, the delegate will:

  • Have a thorough understanding of CASC and charitable status which will enable them to determine how their club can benefit
  • Know the legal obligations and implications of registration and what is required to do so
  • Understand whether either CASC or charitable status has any impact on the club’s legal status
  • Know how the Gift Aid scheme works, including how to maximise gift aid in areas such as membership and sponsorship