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Coach, Latest, Self-Employment, Tax / 18.12.2016

warningiconHaving just returned from a visit to a sports coach who has just received a letter informing her that she has been chosen for a HMRC tax inspection, we thought it would be a good time to remind coaches to review their business record keeping before they get a call from HMRC and to outline the top five issues coaches have as a result of an investigation.
Club, Coach, Latest, Self-Employment, Tax / 14.12.2016

warningiconHMRC is actively checking the status of self-employed coaches and workers in sport to verify if they are really self-employed or are actually employees.    Clubs and coaches paying other coaches should therefore verify the status of their workers without delay in order to avoid a potentially hefty tax bill. It is a common misconception in sport that the person paying the worker (the client) can just declare the worker to be self-employed - whether they ACTUALLY are or not will depend on the way they actually work with the person and on the documentation in place.    It is common to get a situation on sport where the worker is a registered self-employed worker and there is a contract in place to state this, yet the worker is declared a employee by HMRC because of the actual way the client and worker work together.
Club, Coach, Latest, Legal / 10.12.2016

questioniconYou may legally require licences from THREE different regulatory bodies if playing DVDs publicly, i.e. to members, non-members or pupils.     A public performance of a DVD is any showing that is outside a 'domestic and private context'. The Copyright, Designs and Patents Act 1988 states you need to get permission from the copyright holder to ‘perform’ music in public – and a music licence grants you this permission.     Unfortunately, the rights of performers, directors and composers are regulated by three different organisations, hence you may need three different licences, depending on the film you are showing.
Club, Coach, Latest, Legal / 03.12.2016

warningiconDo you play recorded music in your clubhouse or coaching sessions using a radio, CD player, TV or MP3 player?   Can more than one person hear the music?  Then you are legally required to have at least one music licence - failure to do so could result in prosecution. Playing recorded (or live) music where more than one person can listen to the music legally requires two music licences, one from an organisation called the Performing Rights Society (PRS, representing songwriters and publishers) and one from an organisation called Phonographic Performance Limited (PPL, representing record companies and performers).
Club, Coach, Latest, Self-Employment / 03.12.2016

We regularly visit clubs who have decided to employ their coach/groundsman/cleaner because they were told that they cannot be engaged as a self-employed worker if they require the person to work the same hours week in week out. This is not correct - you can engage a self-employed worker to work for you for the same hours every week, provided that you have ensured that they are registered as self-employed and that you have ensured that you meet the HMRC self-employment guidelines, i.e. you are working with the person in a way that will satisfy one of three scenarios outlined in the guidelines.
Bookkeeping, Club, Latest / 29.11.2016

questioniconMany clubs have a requirement to 'audit' their annual accounts in their constitution.     It is NOT a legal requirement for clubs to audit their accounts unless they are operating as a limited company and have either a turnover of over £6.5 million, have more than 50 employees, or they have assets worth more than £3.25 million, none of which are likely to apply to the vast majority of sports clubs. If your constitution states that the club must audit its accounts, the committee have a legal obligation to ensure this happens and could be personally liable for not ensuring this is carried out.    It is therefore recommended that clubs remove the work audit from their constitution and replace it with 'independent verification'.
Club, Latest, Marketing / 27.11.2016

questioniconWe are often asked by clubs and sports agencies as to what is the best way for them to get their members/partners more involved with the organisation and how best to keep them informed as to upcoming events. A Facebook group page provides the perfect (FREE) platform to achieve this and is a great way to enhance a 'sense of belonging'.     A group page can also be restricted to invitation only and can even be made secret, particularly useful if considering a group for juniors.
Bookkeeping, Club, Coach, Latest, Legal / 21.11.2016

questioniconThanks to Chris for this question asked at a workshop we ran this week for Southwark Council.      It is illegal to pay any child who is aged less than 13 years of age. If the child is aged 13 and over, you will need to apply to your local education authority for a work permit.   Do not pay a child if you do not have a permit - you can be fined up to £1,000 for not having a permit.    The permit will detail what hours the child can do, which will be dependent on their age.
Club, Latest, Tax, Volunteer / 16.11.2016

warningiconYet another sports clubs was officially informed this week that honorarium payments to committee members ARE taxable payments and therefore subject to tax and national insurance. The club have been paying an annual £1,500 payment to the Secretary and Treasurer for the past three years and were informed of the taxable nature of the payments by letter last week, following a tax investigation by HMRC (tax authorities).

Club, Coach, Latest, Self-Employment / 27.03.2016

questioniconIt is common for a coach at a club to do two specific types of work - coaching for the club where the club pay the coach, and coaching for individual members where the member pays the coach directly. A coach providing individual tuition directly to members does NOT have any impact on whether a coach is truly self-employed for the work they do for a club where the club pays the coach directly - HMRC (tax authorities) would treat the two types of work as being completely separate.