Ask Mike - Bookkeeping - Club - Expenses - Latest - Volunteer

Can a Volunteer be Reimbursed for Travel between Home and Club?

April 20th, 2017

questioniconVolunteers CAN be reimbursed for travel between their home and the club they are volunteering at, unlike employees or self-employed workers who cannot claim for travel between home and their ‘principal place of work’.

It is important to ensure that reimbursement is only given when the volunteer completes a claim form and lists the mileage being claimed for by journey, i.e. from postcode, to postcode, reason for travel, number of miles, and the mileage rate agreed.

You do not need petrol receipts for reimbursing such mileage (you only need petrol receipts if the club is VAT registered, in which case, the club may be able to claim some of the VAT paid by the volunteer).

Read More
Ask Mike - Club - Latest - Tax - Volunteer

Can we provide our volunteer coach with free lessons for her children?

April 12th, 2017

questioniconIt is quite common for a club to reward their volunteer coach by providing free lessons for their children in the club programme.

Clubs should note that the tax authorities will consider this to be the same as paying the coach the market value of the lessons for their coaching services.   One club we visited recently was providing free lessons to a coach for her three children with a market value of £3,400 (the amount the coach would have had to pay if she had been a member) as a ‘thank you’ for her volunteer coaching.

Read More
Club - Employment - Latest - Legal - Volunteer

Is Your Volunteer REALLY a Volunteer?

January 29th, 2017

resourceiconA number of clubs were penalised by the tax authorities last year for paying volunteers so called expenses because they were deemed to be a payment for services, i.e. the volunteer was in fact a worker.

This will happen if you pay volunteers for more than their actual out-of-pocket expenses and it is something HMRC will scrutinise if they decide to inspect your club or coaching business.

Read More
Ask Mike - Club - Latest - Legal - Volunteer

What is an Unincorporated Association?

January 25th, 2017

questioniconAn ‘unincorporated association’ is an organisation set up through an agreement between a group of people who come together for a reason other than to make a profit, e.g. a sports club.      The term is also used to describe the organisation as not being a ‘corporate body’, i.e. the organisation is not a limited company.

The vast majority of sports club are unincorporated associations.      You don’t need to register an unincorporated association with anyone and its rules and regulations are typically detailed in a constitution.

Read More
Ask Mike - Club - Latest - Volunteer

Do I Need Insurance If I Volunteer At My Club?

January 2nd, 2017

questioniconSomeone who decides to volunteer at their sports club should NOT have to take out insurance in case they have an accident or cause an accident to a third party whilst volunteering.

We have seen a number of insurance brokers promoting such cover and there is no real evidence that we or Volunteering representative groups have seen that suggests this cover is needed.

Read More
Club - Latest - Tax - Volunteer

Honorarium Payments to Committee ARE Taxable

November 16th, 2016

warningiconYet another sports clubs was officially informed this week that honorarium payments to committee members ARE taxable payments and therefore subject to tax and national insurance.

The club have been paying an annual £1,500 payment to the Secretary and Treasurer for the past three years and were informed of the taxable nature of the payments by letter last week, following a tax investigation by HMRC (tax authorities).

Read More
Bookkeeping - Club - Latest - Volunteer

Yorkshire LTA Fraud Highlights Need For Self Checking Procedures

July 23rd, 2015

warningiconThe latest in a recent spate of club official frauds in sport has again highlighted the need for clubs and associations to ensure that they have some basic checking in place to protect club funds from fraudsters.

The treasurer of Yorkshire Lawn Tennis Association stole almost £300,000 from them over a period of six years and was this month sentenced to two years imprisonment.     Basic checks and procedures were not in place which enabled the fraud to take place over the six years and the association also made the decision not to report the matter to the authorities when they first realised what was happening in 2012, despite having identified the amount then missing to be over £70,000.

Read More