Ask Mike - Bookkeeping - Club - Expenses - Latest - Volunteer

Can a Volunteer be Reimbursed for Travel between Home and Club?

April 20th, 2017

questioniconVolunteers CAN be reimbursed for travel between their home and the club they are volunteering at, unlike employees or self-employed workers who cannot claim for travel between home and their ‘principal place of work’.

It is important to ensure that reimbursement is only given when the volunteer completes a claim form and lists the mileage being claimed for by journey, i.e. from postcode, to postcode, reason for travel, number of miles, and the mileage rate agreed.

You do not need petrol receipts for reimbursing such mileage (you only need petrol receipts if the club is VAT registered, in which case, the club may be able to claim some of the VAT paid by the volunteer).

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Ask Mike - Bookkeeping - Coach - Expenses - Latest

Is Travel to my Club to Coach an Allowable Expense?

January 8th, 2017

questioniconWe get asked this question regularly by self-employed coaches and the answer is usually no.    Travel from home to your ‘principal place of work’ is not an allowable expense so this will mean that a coach principally working at one club or venue will not usually be able to claim travel to the club/venue as an allowable expense.

A coach could argue that their business base is their home, i.e. their principal place of work, because their home office is where they carry out their business administration, produce lesson plans, telephone and email customers, etc.     This will almost certainly be challenged by HMRC if the hours spent in the ‘home office’ are insignificant or where the coach is unable to convince HMRC as to the work carried out.

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Ask Mike - Bookkeeping - Coach - Expenses

Is Sky Sports Subscription a Valid Expense for a Coach?

November 25th, 2016

A Sky Sports subscription is very unlikely to be accepted by HMRC (tax authorities) as an allowable expense for a sports coach.    A business expense has to be wholly and exclusively for business purposes – HMRC state on their website that:

The general rule is that costs you pay with the sole purpose of earning business profits are allowable expenses

A tax inspector we work with in the Midlands told us that they regularly get individuals claiming that they need Sky Sports for ‘research’ purposes and to ‘keep up to date’.    These reasons will be unacceptable to HMRC and they will check to see whether a coach has made a similar claim for expenses in the past.

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Bookkeeping - Coach - Expenses - Latest - Self-Employment

Can I scan my receipts for my bookkeeping?

January 2nd, 2015

questioniconWe are asked this question frequently and it is important to make sure receipts are correctly recorded and stored.

Scanned receipts ARE accepted by HMRC for both self-employed persons and limited companies, contrary to the advice given by some high street accountants and also by the HMRC helpline when we rang them to see what advice they would give (moral of the story – don’t rely on the HMRC helpline, it’s rubbish!).

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