Club - Latest - Self-Employment

Paying a Retainer to a Self-Employed Coach

April 13th, 2015

thumbsupiconThe word retainer is often used in sport to describe a fixed fee paid by a club to a self-employed coach/worker for certain services, with the fee usually being paid on an annual basis.

This is not strictly speaking a retainer in the correct meaning of the word – an actual retainer is a fee paid to ‘retain’ the services of a worker, i.e. a payment to ensure that the worker is available to work for the club when required.    It would typically be paid to an experienced coach as an inducement to stay at the club.

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Ask Mike - Club - Latest - Volunteer

Do I Need Insurance If I Volunteer At My Club?

April 10th, 2015

questioniconSomeone who decides to volunteer at their sports club should NOT have to take out insurance in case they have an accident or cause an accident to a third party whilst volunteering.

We have seen a number of insurance brokers promoting such cover and there is no real evidence that we or Volunteering representative groups have seen that suggests this cover is needed.

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Ask Mike - Club - Coach - Latest - Self-Employment

Does Individual Tuition mean Our Coach is Self-Employed?

April 8th, 2015

questioniconIt is common for a coach at a club to do two specific types of work – coaching for the club where the club pay the coach, and coaching for individual members where the member pays the coach directly.

A coach providing individual tuition directly to members does NOT have any impact on whether a coach is truly self-employed for the work they do for a club where the club pays the coach directly – HMRC (tax authorities) would treat the two types of work as being completely separate.

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Club - Coach - Latest - Marketing

Do You Know Your Retention Rate?

March 30th, 2015

thumbsupiconWe work with numerous clubs and coaches to help them develop an effective marketing plan and there are some basics that everyone should have in place to enable them to effectively monitor whether what they are doing works.

The most important of these is calculating and monitoring your retention rate, a key measure of how good are you are keeping your members/customers.

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Bookkeeping - Club - Latest - Self-Employment - Tax

Time to Check Your Self-Employed Coaches Are TRULY Self-employed

March 23rd, 2015

thumbsupiconThis is the time of year that most clubs start to plan their summer programme of coaching and club activities and it is therefore a perfect time to ensure that any self-employed coaches you use in delivering your programme are truly self-employed, i.e. they would pass scrutiny by HMRC (tax authorities) should they decide to investigate.

There are three ways that a club can work with a self-employed coach to ensure they would pass inspection by HMRC.    Each will require a contract of services to be in place between the club and the coach outlining the actual working arrangements.

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Club - Latest - News - Tax - Volunteer

Honorarium Payments to Committee ARE Taxable

March 16th, 2015

warningiconYet another sports clubs was officially informed this week that honorarium payments to committee members ARE taxable payments and therefore subject to tax and national insurance.

The club have been paying an annual £1,500 payment to the Secretary and Treasurer for the past three years and were informed of the taxable nature of the payments by letter last week, following a tax investigation by HMRC (tax authorities).

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Latest - Marketing - Web Design

Looking for Royalty-Free Images?

March 12th, 2015

tipiconImages are a vital part of any publication, whether it be in print or online, as they can add to the content and also break up long bulks of text.

However, it can be difficult knowing whether you are allowed to use a particular image or not, as many will be protected by copyright and if you use one that is, you could be sent a bill by the owner of the image for royalty payments.

In this post we will show you 4 great sources for images that you can legally use.

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Ask Mike - Bookkeeping - Club - Latest - Self-Employment

Our Coach Never Substitutes – Is this a Problem?

March 12th, 2015

questioniconWe regularly visit clubs where they are relying on substitution as the way in which their coach is truly self-employed with them, but where the coach has never actually substituted.

It is important to note that a coach who has never actually substituted may not actually pass HMRC scrutiny for self-employment status – HMRC would expect to see evidence that the coach HAS substituted in the past and that subsequent payment to the substitute coach was made by the coach and not the client (club).

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Ask Mike - Club - Latest - Marketing

What is the Best Way to Get Members Involved with our Club Online?

March 12th, 2015

questioniconWe are often asked by clubs and sports agencies as to what is the best way for them to get their members/partners more involved with the organisation and how best to keep them informed as to upcoming events.

A Facebook group page provides the perfect (FREE) platform to achieve this and is a great way to enhance a ‘sense of belonging’.     A group page can also be restricted to invitation only and can even be made secret, particularly useful if considering a group for juniors.

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Club - Latest - News - Tax

Clubs Not Aware of Potential VAT Obligations

March 9th, 2015

warningiconA leading club administrator working for an NGB has expressed concerns that clubs in sport are unaware that they are required to register for VAT if relevant income exceeds the VAT threshold limit.

The administrator, who does not wish to be identified to ensure her sport is not subject to additional scrutiny, told us that she had visited three clubs in recent weeks who should have been registered for VAT because their ‘taxable income’ was over the current VAT threshold limit of £81,000.

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Latest - Web Design - Wordpress

Top 5 WordPress Tips & Hints for Beginners

March 9th, 2015

tipiconWordPress is a great tool for designing and updating your website. However, it can be a little daunting for beginners. There are thousands of design options and plugin extensions to choose from and the interface can be overwhelming if you aren’t sure where to find things.

Here are 5 top tips for WordPress beginners.

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Ask Mike - Club - Coach - Latest

Does a Coach have to do a Risk Assessment before Coaching?

March 5th, 2015

It is VERY good practice for a coach to confirm in writing that they have carried out a risk assessment before they start a coaching session.    It is also likely to be a requirement in terms of insurance to prove that ‘reasonable care’ was taken.

If the coach works/volunteers for an organisation, it is the responsibility of the organisation to document what the risk assessment should include and then send this in writing to the coach to action.     The coach will not need to tick each item on the list – it will be sufficient to have a checkbox on the register that the coach ticks to confirm the checks were completed.

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Ask Mike - Bookkeeping - Club - Expenses - Latest - Volunteer

Can a Volunteer be Reimbursed for Travel between Home and Club?

March 3rd, 2015

questioniconVolunteers CAN be reimbursed for travel between their home and the club they are volunteering at, unlike employees or self-employed workers who cannot claim for travel between home and their ‘principal place of work’.

It is important to ensure that reimbursement is only given when the volunteer completes a claim form and lists the mileage being claimed for by journey, i.e. from postcode, to postcode, reason for travel, number of miles, and the mileage rate agreed.

You do not need petrol receipts for reimbursing such mileage (you only need petrol receipts if the club is VAT registered, in which case, the club may be able to claim some of the VAT paid by the volunteer).

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Coach - Latest - News

HMRC Announce Crackdown on ‘Second Income’ Coaches

March 1st, 2015

warningiconHMRC have announced the launch of a campaign to target people who have ‘second incomes’ that are not being declared.     This will particularly affect coaches and workers at clubs who work part-time as a second income to their full-time employment.

The campaign is said to be one that will continue until 2017 and will also target people who have a second income through selling on sites such as eBay.     This news follows confirmation that HMRC collected 39% more tax through investigations in 2013/2014 compared to the previous financial year.

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Latest - News

GBSport Chosen to Provide National Support Service for Welsh Sports Clubs

March 1st, 2015

resourceiconWe are pleased to announce that GBSport has been chosen to provide a free national business support service for Welsh Sports Clubs by the Welsh Sports Association.

The service starts on 4th March and will be available from 8am to 8pm seven days a week, enabling club officials to access our business experts on matters relating to business in sport.

“We are pleased to be chosen by the WSA to provide this valuable service and value our continued relationship with them to support NGBs and clubs in Wales” said Matt Lynch, Development Manager at GBSport.

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Club - Latest - Legal - News

Name Change for IPS

March 1st, 2015

warningiconOrganisations registered as an Industrial and Provident Society should note that this form of corporate body has had its name changed to REGISTERED SOCIETY.

There is also a change in who regulates such bodies, from the now defunct Financial Services Authority to the Financial Conduct Authority.

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Ask Mike - Bookkeeping - Club - Coach - Latest - Legal

Can I pay a child to help out at our club?

February 27th, 2015

questioniconThanks to Chris for this question asked at a workshop we ran this week for Southwark Council.      It is illegal to pay any child who is aged less than 13 years of age.

If the child is aged 13 and over, you will need to apply to your local education authority for a work permit.   Do not pay a child if you do not have a permit – you can be fined up to £1,000 for not having a permit.    The permit will detail what hours the child can do, which will be dependent on their age.

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Latest - Web Design - Wordpress

5 Tips for Improving WordPress Security

February 27th, 2015

tipiconWordPress is a fantastic platform for building websites, and it is estimated around 20% (and growing by the day) of websites use it.

However, due to its popularity, hackers have been increasingly targeting WordPress sites.

WordPress is, on its own, fairly secure. However, with a few easy steps you can make it even more secure and ensure your site is protected.

Here, we detail 5 top tips for securing your WordPress site.

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Ask Mike - Bookkeeping - Club - Coach - Latest - Self-Employment - Tax

Do I need an Invoice before I pay a self-employed coach?

February 26th, 2015

questioniconWe were asked this question today at our workshop for Waltham Forest council, a lively session with club reps and coaches from handball, football, gymnastics, swimming and badminton.     You should only pay a self-employed worker on receipt of a detailed invoice.

You should ensure that you have a contract with the self-employed worker that states that they will only be paid on submission of a detailed invoice and the contract should also state that the self-employed worker will only be paid if the work delivered is to the satisfaction of the client (the organisation paying the worker).

You should also ensure that you are actually given a valid invoice by the worker and not just a timesheet.        So what should a valid invoice consist of?

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