We are running our business workshops in Warwickshire, Surrey, Essex, Middlesex & Kent during July – places are limited so please call 01952 201657 to book a place or use the link below to book online.
We regularly visit clubs who have decided to employ their coach/groundsman/cleaner because they were told that they cannot be engaged as a self-employed worker if they require the person to work the same hours week in week out.
This is not correct – you can engage a self-employed worker to work for you for the same hours every week, provided that you have ensured that they are registered as self-employed and that you have ensured that you meet the HMRC self-employment guidelines, i.e. you are working with the person in a way that will satisfy one of three scenarios outlined in the guidelines.
Many sports clubs and coaches are now on Facebook and have created a Facebook fan page for their members and customers. The system is simple – create your page and invite people to ‘like’ the page so that they then become fans of the page.
Once they are fans, they will then see anything you post on the page on their news feed whenever they log in. Or that’s how it USED to work…
Facebook has significantly changed the way that fans see content from the pages that they like in the past twelve months. Now, only an estimated 10 per cent of your fans will see anything that you post and that percentage is likely to reduce further in the future.
There are many benefits to being a self-employed coach – freedom to work where you want, ability to claim expenses, flexibility in the hours worked – but one issue we get asked about by coaches that causes them problems is getting a mortgage.
If you are an employee, all you will need is two or three payslips and a copy of your contract of employment. The self-employed will find it harder to get a mortgage and the interest rate charged may be higher than that for an employed person.
The advent of the smart phone has meant that it is really easy for coaches to offer video analysis to their pupils during lessons.
The apps available are incredibly cheap and very easy to use and there is a wealth of help and instruction on the internet for anyone who struggles to get them to work. Here we list out top three video analysis systems for coaches on a budget.
Do you play recorded music in your clubhouse or coaching sessions using a radio, CD player, TV or MP3 player? Can more than one person hear the music? Then you are legally required to have at least one music licence – failure to do so could result in prosecution.
Playing recorded (or live) music where more than one person can listen to the music legally requires two music licences, one from an organisation called the Performing Rights Society (PRS, representing songwriters and publishers) and one from an organisation called Phonographic Performance Limited (PPL, representing record companies and performers).
This will depend on the status of the coach – are they employed or self-employed? Clubs in particular should be very careful about issuing disciplinary proceedings against a self-employed coach – this action could suggest that the coach is actually an employee rather than a self-employed worker.
An ‘unincorporated association’ is an organisation set up through an agreement between a group of people who come together for a reason other than to make a profit, e.g. a sports club. The term is also used to describe the organisation as not being a ‘corporate body’, i.e. the organisation is not a limited company.
The vast majority of sports club are unincorporated associations. You don’t need to register an unincorporated association with anyone and its rules and regulations are typically detailed in a constitution.
There are two potential financial outlays for a club or coach when they are selected for a tax inspection – the possibility of having to pay backdated tax/penalties and the cost of using an accountant to represent the club/coach throughout the investigation.
The first can only be minimised by ensuring all tax affairs are in order. The cost of the accountant can be minimised through tax inspection insurance and should not be underestimated – a recent investigation for a sports club in the north of England resulted in a bill from their accountants of over £4,000 for representing the club during the seven months the investigation lasted. The club were offered tax inspection insurance by the accountancy firm but decided that the £165 cost they were quoted was money they could save.
It is not illegal for someone with no accounting qualifications to call themselves an accountant so it is important to ensure that you check how qualified your accountant is before they work on your bookkeeping/accounts.
A recent survey revealed that less than 10% of organisations/individuals actually check the qualifications of their accountant, usually because they wrongly assume that you have to have qualifications to call yourself an accountant.
We come across a lot of clubs and coaches who assume that they won’t have any problems with the tax authorities (HMRC) because the amounts of money involved are so small, and therefore HMRC just won’t be interested.
There is some truth in this – HMRC will not generally dedicate resources to investigate clubs or coaches if the amounts involved are insignificant but that does not mean they won’t take action if they find out about any issues or discrepancies.
Embedding a tweet in a WordPress page/post can be done in just a few clicks – you can even display tweets from other users. When you embed a tweet, it will appear something like below:
Hazard and Oscar combined brilliantly down the left, Fabregas was teed up and he slipped the ball past Green. 1-0! #CFCLive
— Chelsea FC (@ChelseaFC) April 12, 2015
The word retainer is often used in sport to describe a fixed fee paid by a club to a self-employed coach/worker for certain services, with the fee usually being paid on an annual basis.
This is not strictly speaking a retainer in the correct meaning of the word – an actual retainer is a fee paid to ‘retain’ the services of a worker, i.e. a payment to ensure that the worker is available to work for the club when required. It would typically be paid to an experienced coach as an inducement to stay at the club.
Someone who decides to volunteer at their sports club should NOT have to take out insurance in case they have an accident or cause an accident to a third party whilst volunteering.
We have seen a number of insurance brokers promoting such cover and there is no real evidence that we or Volunteering representative groups have seen that suggests this cover is needed.
It is common for a coach at a club to do two specific types of work – coaching for the club where the club pay the coach, and coaching for individual members where the member pays the coach directly.
A coach providing individual tuition directly to members does NOT have any impact on whether a coach is truly self-employed for the work they do for a club where the club pays the coach directly – HMRC (tax authorities) would treat the two types of work as being completely separate.
We work with numerous clubs and coaches to help them develop an effective marketing plan and there are some basics that everyone should have in place to enable them to effectively monitor whether what they are doing works.
The most important of these is calculating and monitoring your retention rate, a key measure of how good are you are keeping your members/customers.
This is the time of year that most clubs start to plan their summer programme of coaching and club activities and it is therefore a perfect time to ensure that any self-employed coaches you use in delivering your programme are truly self-employed, i.e. they would pass scrutiny by HMRC (tax authorities) should they decide to investigate.
There are three ways that a club can work with a self-employed coach to ensure they would pass inspection by HMRC. Each will require a contract of services to be in place between the club and the coach outlining the actual working arrangements.
Yet another sports clubs was officially informed this week that honorarium payments to committee members ARE taxable payments and therefore subject to tax and national insurance.
The club have been paying an annual £1,500 payment to the Secretary and Treasurer for the past three years and were informed of the taxable nature of the payments by letter last week, following a tax investigation by HMRC (tax authorities).
However, it can be difficult knowing whether you are allowed to use a particular image or not, as many will be protected by copyright and if you use one that is, you could be sent a bill by the owner of the image for royalty payments.
In this post we will show you 4 great sources for images that you can legally use.
We regularly visit clubs where they are relying on substitution as the way in which their coach is truly self-employed with them, but where the coach has never actually substituted.
It is important to note that a coach who has never actually substituted may not actually pass HMRC scrutiny for self-employment status – HMRC would expect to see evidence that the coach HAS substituted in the past and that subsequent payment to the substitute coach was made by the coach and not the client (club).
We are often asked by clubs and sports agencies as to what is the best way for them to get their members/partners more involved with the organisation and how best to keep them informed as to upcoming events.
A Facebook group page provides the perfect (FREE) platform to achieve this and is a great way to enhance a ‘sense of belonging’. A group page can also be restricted to invitation only and can even be made secret, particularly useful if considering a group for juniors.