Coach - Latest - News

HMRC Announce Crackdown on ‘Second Income’ Coaches

March 1st, 2015

warningiconHMRC have announced the launch of a campaign to target people who have ‘second incomes’ that are not being declared.     This will particularly affect coaches and workers at clubs who work part-time as a second income to their full-time employment.

The campaign is said to be one that will continue until 2017 and will also target people who have a second income through selling on sites such as eBay.     This news follows confirmation that HMRC collected 39% more tax through investigations in 2013/2014 compared to the previous financial year.

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Latest - News

GBSport Chosen to Provide National Support Service for Welsh Sports Clubs

March 1st, 2015

resourceiconWe are pleased to announce that GBSport has been chosen to provide a free national business support service for Welsh Sports Clubs by the Welsh Sports Association.

The service starts on 4th March and will be available from 8am to 8pm seven days a week, enabling club officials to access our business experts on matters relating to business in sport.

“We are pleased to be chosen by the WSA to provide this valuable service and value our continued relationship with them to support NGBs and clubs in Wales” said Matt Lynch, Development Manager at GBSport.

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Club - Latest - Legal - News

Name Change for IPS

March 1st, 2015

warningiconOrganisations registered as an Industrial and Provident Society should note that this form of corporate body has had its name changed to REGISTERED SOCIETY.

There is also a change in who regulates such bodies, from the now defunct Financial Services Authority to the Financial Conduct Authority.

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Ask Mike - Bookkeeping - Club - Coach - Latest - Legal

Can I pay a child to help out at our club?

February 27th, 2015

questioniconThanks to Chris for this question asked at a workshop we ran this week for Southwark Council.      It is illegal to pay any child who is aged less than 13 years of age.

If the child is aged 13 and over, you will need to apply to your local education authority for a work permit.   Do not pay a child if you do not have a permit – you can be fined up to £1,000 for not having a permit.    The permit will detail what hours the child can do, which will be dependent on their age.

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Latest - Web Design - Wordpress

5 Tips for Improving WordPress Security

February 27th, 2015

tipiconWordPress is a fantastic platform for building websites, and it is estimated around 20% (and growing by the day) of websites use it.

However, due to its popularity, hackers have been increasingly targeting WordPress sites.

WordPress is, on its own, fairly secure. However, with a few easy steps you can make it even more secure and ensure your site is protected.

Here, we detail 5 top tips for securing your WordPress site.

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Ask Mike - Bookkeeping - Club - Coach - Latest - Self-Employment - Tax

Do I need an Invoice before I pay a self-employed coach?

February 26th, 2015

questioniconWe were asked this question today at our workshop for Waltham Forest council, a lively session with club reps and coaches from handball, football, gymnastics, swimming and badminton.     You should only pay a self-employed worker on receipt of a detailed invoice.

You should ensure that you have a contract with the self-employed worker that states that they will only be paid on submission of a detailed invoice and the contract should also state that the self-employed worker will only be paid if the work delivered is to the satisfaction of the client (the organisation paying the worker).

You should also ensure that you are actually given a valid invoice by the worker and not just a timesheet.        So what should a valid invoice consist of?

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Latest - Social Media

Getting Started on Twitter

February 23rd, 2015

tipiconTwitter is a brilliant tool for engaging with customers and hearing what others have to say.

However, if you have never used it before it can be a little daunting. Here are 5 handy tips for getting started with Twitter.

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Ask Mike - Bookkeeping - Club - Latest

Does our Club need to Audit our Accounts?

February 23rd, 2015

questioniconMany clubs have a requirement to ‘audit’ their annual accounts in their constitution.     It is NOT a legal requirement for clubs to audit their accounts unless they are operating as a limited company and have either a turnover of over £6.5 million, have more than 50 employees, or they have assets worth more than £3.25 million, none of which are likely to apply to the vast majority of sports clubs.

If your constitution states that the club must audit its accounts, the committee have a legal obligation to ensure this happens and could be personally liable for not ensuring this is carried out.    It is therefore recommended that clubs remove the work audit from their constitution and replace it with ‘independent verification’.

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Ask Mike - Bookkeeping - Coach - Expenses - Latest

Is Travel to my Club to Coach an Allowable Expense?

February 23rd, 2015

questioniconWe get asked this question regularly by self-employed coaches and the answer is usually no.    Travel from home to your ‘principal place of work’ is not an allowable expense so this will mean that a coach principally working at one club or venue will not usually be able to claim travel to the club/venue as an allowable expense.

A coach could argue that their business base is their home, i.e. their principal place of work, because their home office is where they carry out their business administration, produce lesson plans, telephone and email customers, etc.     This will almost certainly be challenged by HMRC if the hours spent in the ‘home office’ are insignificant or where the coach is unable to convince HMRC as to the work carried out.

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Club - Coach - Latest - Social Media

5 Free Tools to Make Social Media a Breeze

February 20th, 2015

tipiconSocial media services such as Facebook, Twitter and Google+ are becoming an increasingly vital part of any club/coaching programme’s marketing strategy, both as a way of attracting new members/customers and also engaging current members.

However, there is such a wide variety of accounts that are available, it can be difficult to manage your social media strategy. In this post we detail five free tools that you can use to help the management of your social media accounts.

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Ask Mike - Club - Latest - Tax - Volunteer

Can we provide our volunteer coach with free lessons for her children?

February 16th, 2015

questioniconIt is quite common for a club to reward their volunteer coach by providing free lessons for their children in the club programme.

Clubs should note that the tax authorities will consider this to be the same as paying the coach the market value of the lessons for their coaching services.   One club we visited recently was providing free lessons to a coach for her three children with a market value of £3,400 (the amount the coach would have had to pay if she had been a member) as a ‘thank you’ for her volunteer coaching.

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Club - Coach - Latest - Self-Employment - Tax

Is your Self-Employed Coach REALLY self-employed?

February 13th, 2015

warningiconHMRC is actively checking the status of self-employed coaches and workers in sport to verify if they are really self-employed or are actually employees.    Clubs and coaches paying other coaches should therefore verify the status of their workers without delay in order to avoid a potentially hefty tax bill.

It is a common misconception in sport that the person paying the worker (the client) can just declare the worker to be self-employed – whether they ACTUALLY are or not will depend on the way they actually work with the person and on the documentation in place.    It is common to get a situation on sport where the worker is a registered self-employed worker and there is a contract in place to state this, yet the worker is declared a employee by HMRC because of the actual way the client and worker work together.

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Latest - Web Design - Wordpress

5 Free Plugins You Should be Using on Your Sport Website

February 12th, 2015

tipiconWordPress is a fantastic platform for building websites and has loads of great functions built-in when it is first installed. Click HERE to read why we recommend WordPress for your website.

There are also thousands of plugins available which extend the functionality of WordPress and enable you to do pretty much anything!

Here we the list the top 5 free plugins you should be using on your WordPress powered website.

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Ask Mike - Club - Latest - Legal - Volunteer

Can Our Club Sign Contracts if it is Unincorporated?

February 10th, 2015

questioniconAn unincorporated club is one that is not a corporate body, i.e. it is not a limited company or an Industrial and Provident Society.    The vast majority of clubs are unincorporated associations, run by a committee and governed by an agreed constitution.

Clubs that are unincorporated associations do not exist in law and therefore cannot sign contracts.    If an unincorporated association does sign a contract, the contract will be legally valid and it will actually be the members of the committee who will have signed the contract and will be bound by contract law as to the outcome of said contract.

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Bookkeeping - Latest - News - Tax

£9 Million Due in Self-Assessment Fines

February 9th, 2015

resourceiconLast weekend saw another self-assessment deadline come and go and an estimated 11 million people were required to submit a tax return this year.

Figures released by HMRC show that around 890,000 people missed the 31st January deadline and will now receive a £100 fixed penalty, making a total of almost £9 million in revenue for the tax authorities.

If you missed the deadline, what happens next?

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North Wales Tennis Clubs Know their Stuff

February 8th, 2015

peniconWe are just back from presenting at the Tennis Wales Club Forum in North Wales, detailing the HMRC requirements for sports clubs in light of the current HMRC tax investigations being undertaken in sport.

As always, there were lots of good questions asked, two of which I have listed below as links to the answers:

Can I scan my receipts for my bookkeeping?

Can liability for committee members be limited by a clause in our constitution?

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Club - Employment - Latest - Legal - Volunteer

Is Your Volunteer REALLY a Volunteer?

February 8th, 2015

resourceiconA number of clubs were penalised by the tax authorities last year for paying volunteers so called expenses because they were deemed to be a payment for services, i.e. the volunteer was in fact a worker.

This will happen if you pay volunteers for more than their actual out-of-pocket expenses and it is something HMRC will scrutinise if they decide to inspect your club or coaching business.

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Coach - Latest - Tax

Our Top Five Bookkeeping Tips for Coaches

February 8th, 2015

tipiconWith another self-assessment deadline gone, now is a good time for coaches to review their bookkeeping records to ensure they won’t have any problems if they are chosen for a tax inspection by HMRC.

Here are our top five bookkeeping tips for coaches to get the new financial year off to a good start.

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Club - Latest - Legal

Could You Lose Your House Over Club Debts?

January 31st, 2015

warningiconWe get an increasing number of calls from coaches and volunteers who are concerned that they may be personally liable if their club is unable to pay its bills.

A recent example of how this can go wrong happened at Ynysybwl Rugby Club, where the club has been ordered to pay compensation of over £85,000 for constructive dismissal of its stewards. The club did not have the funds to pay the compensation and the stewards subsequently took a legal charge over the treasurer’s house.

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